- Replacement Certificates
- Authenticated copies of certificates/transcripts
You can obtain confirmation of award via the following sources:
- Using your HEAR
- Getting verification through HEDD
- Your digital transcript
- For postgraduate research (PGR) students - a Confirmation of Award letter
For more detail about the various digital options available for you, please see our article I need to prove i've graduated.
In this article:
- What type of certificates are produced by King’s College London?
- What modules will King’s not produce a certificate for?
- Receiving your certificate at your ceremony
- Receiving your certificate in the post
- How do I get my certificate if I’m a PhD student?
- How do I receive my certificate if I’ve recently moved?
- Can I order another certificate if I've lost my original copy?
- Can I get a letter to prove I've been awarded?
- Getting a certificate for the Associateship of King's College London (AKC)
What type of certificates are produced by King’s College London?
The following certificates below are produced by King’s College London, and include:
- All diploma certificates regardless of date.
- Any awards for those students who opted for a King’s College London award, when given a choice through Student Records
- Degree-level awards (including intercalations) for students who began their courses in 2007/08 or later.
- MBBS and BDS awards for students who began in 2008/09 or later.
Important to know: If you’ve studied at King’s before the 2008/9 academic year, studied a federal degree programme, or you opted in to receive an award from the University of London, instead of King’s, you’ll find guidance on how to request for a replacement certificate in our article I studied at King’s before 2008, how do I request a replacement for my degree certificate?
What modules will King’s not produce a certificate for?
Certificates are not produced for free-standing Nursing modules. For information on how to obtain a profile or transcript for a nursing module, please take a look at the Nightingale Student Hub’s Contact Us page; there you will find information about Nursing Profiles. If you have any further queries, the Nightingale Hub will be able to help you.
Receiving your certificate at your ceremony
If you’re an undergraduate student with an award date of 1st July or 1st August, you’ll receive your certificate at your graduation ceremony, which is usually held in the summer. This will be the earliest opportunity that you’ll be able to collect your certificate.
If you’re a postgraduate student with an award date of 1st November, 1st December or 1st January, you’ll receive your certificate at your graduation, which is usually held in January. This will be the earliest opportunity that you’ll be able to collect your certificate.
If you’re a research or undergraduate student with a different award date from the above, your certificate will be available to collect from the Boards and Awards Office. Certificates can usually be collected 4 weeks from the date of your award.
Collection: We advise contacting us before collecting your certificate; to arrange this, you can email us directly.
Important to know: Our direct email is only for orders you have already placed or regarding a collection. For all other queries we advise checking our articles or logging a case.
What should I do if I can't attend my ceremony?
If you have a 1st July of 1st August award date and can't attend your ceremony, you'll be able to collect your certificate from the Boards and Awards Office after all ceremonies have taken place. Your certificate will be held for two weeks, after the graduation ceremonies have taken place.
Important to know:
- When collecting your certificate, you’ll need to show a form of photo ID, before your certificate is released to you.
- You should get in touch with the Boards and Awards Office, to let them know that you’ll be collecting your certificate, as soon as it’s possible for you to do so. You'll be given a date window for when you can collect your certificate.
Can someone collect my certificate for me?
If you're unable to collect your certificate yourself, you can nominate someone to collect this from the office on your behalf. If you decide to do this, please email us directly confirming that you’ve given permission for your nominee to collect your certificate on your behalf, and please include your nominee's full name.
Important to know: If you’re unable to pick up your certificate, and don’t have a nominee who can pick this up on your behalf, your certificate will be held in the Boards and Awards Office for approximately 2 weeks after your graduation ceremony, before being sent by post to your home address, listed on Student Records at the time of your award.
If you can't attend your ceremony, you'll be able to collect your certificate from the Boards and Awards office, after all graduation ceremonies have taken place. Your certificate will be held in the office for 2 weeks after the graduation ceremonies have taken place.
Important to know:
When collecting your certificate, you’ll need to show a form of photo ID, before your certificate is released to you.
Receiving your certificate in the post
When will I receive my certificate?
Your certificate will be posted within 3 months from the date of your award. Your award date is usually the 1st of the month, following the Assessment Sub Board meeting. During our busiest periods (November - January) and (July- August), your certificate may take longer to produce.
Important to know: While the Boards and Awards Office remains closed due to the coronavirus situation, we're unable to produce certificates. We will begin to produce certificates as soon as we are back in the office.
How will my certificate be sent to me?
You'll be sent your certificate by post, via Royal Mail Standard 2nd Class. You can find out more about estimated delivery times on the Royal Mail webpages. Unfortunately, we’re not able to send your certificate using any other courier, or electronically.
Important to know: Unfortunately we’re unable to provide exact delivery times. For the latest updates on International post, take a look at the Royal Mail International incidence web pages.
How do I get my certificate if I'm a PhD student?
You’ll need to email your final e-thesis and declaration directly to the library, coping in the Research Degrees team. Once we’ve received confirmation of this, the Boards and Awards Office will then send your certificate, to the address listed on student records at the time of your award.
How do I receive my certificate if I’ve recently moved?
If you’ve recently moved and are waiting for the delivery of your certificate, please get in touch with us, and we'll be able to confirm if it's been dispatched.
Important to know: If Royal Mail return your undelivered certificate back to the Boards & Awards Office, you’ll be contacted to either:
- Arrange to collect your certificate in person, or
- Arrange to have this sent to your new address. You'll have to pay a £10 fee if you choose for your certificate to be resent via post. Payment can be made via the King’s eStore
Can I order another certificate if I've lost my original copy?
If you’ve damaged or lost your original certificate, you’ll be able to order a replacement through the King’s eStore. Please bear in mind that replacement certificates can only be sent by hard copy.
Important to know: We are unable to issue you an additional certificate, if you’ve still got your original copy.
Why can’t I request a copy of my certificate?
We only produce and send 1 certificate per student. For security reasons, there can only ever be 1 certificate in circulation at any one time.
Important to know: King’s reserves the right to not issue you a replacement certificate, or to specify the reasons for its decision.
Can I get a letter to prove I've been awarded my degree?
If you need a letter to prove you’ve been awarded your degree, you can explore further options in our article I need to prove I’ve graduated.
Getting a certificate for the Associateship of King's College London (AKC)
If you’ve taken the Associateship of King’s College (AKC), the Dean’s Office will produce your certificate upon completion of your studies.
If you’ve any queries about your certificate, get in touch with the Dean’s Office by email and they’ll be able to assist you further.