A transcript is a document showing your module results.
In this article we will address key questions about this document and present you with everything you need to know about obtaining a transcript from King’s.
In this article:
- What is a transcript? Including details of what it contains
- I am a PhD student, can I get a transcript?
- What is the difference between the Record of Agreed Results letter and the final transcript?
- When will my transcript be available?
- How will I know that I’ve been awarded?
- Are there any digital alternatives to this transcript?
- Do I need the transcript to apply for study abroad during my course?
- How can I order my transcript?
What is a transcript?
A transcript is an official document issued in hard copy that includes the following:
- Your full name
- Date of enrolment
- Final award date (may be different from your course end date, which won’t appear)
- Module marks for each academic year
- Confirms the final award classification.
- For MBBS and BDS students your transcript includes your overall stage/phase marks, including SSCs where applicable.
- All transcripts are signed by the Director of Academic Services
- A unique serial number.
Important to know:
- The transcript is issued only to students who have completed their course and been awarded. This means you’ve finished your final exams and you have received official confirmation that your award has been ratified by the university.
- Once you have been awarded, you are considered a former and graduated student and alumni of King’s, and so it’s best to refer only to guidance for former students/graduates, because guidance and information for current students will no longer apply to you.
I am a PhD student, can I get a transcript?
If you studied a research degree, a transcript is not possible because your results are not modular (as they are for taught courses). Examples of these types of degrees are: Doctor of Philosophy (PhD), Master of Philosophy (MPhil), Doctor of Education (EdD), Doctor of Clinical Psychology (DClinPsy) and Doctor of Medicine (MD).
If you need to prove your degree, you are best to use your degree certificate. Or, if you don’t have this yet, you can get a digital Confirmation of Award letter from Student Services, and we can also add in a statement confirming that a transcript for your course is not possible, if needed.
If you have just completed your research degree and would more information about this, please see our article I need to prove I’ve graduated.
If you completed and graduated a year or more ago, you may find our article I’m King’s alumni and I need to prove my degree more helpful.
What is the difference between the Record of Agreed Results letter and the final transcript?
The Record of Agreed Results letter (ROAR) is intended to be an interim transcript aimed at current students. This helps you prove your module results as you progress through your course. You can access this document at any time from your Gradintel account.
If you are a current student and looking to obtain this document, please see our article I need to prove my module results so far.
There are 3 key points of difference between the documents:
- The transcript is only available to completed and awarded students. The ROAR is available at any time during your course as soon as you have some ratified results.
- The format; the transcript is issued only in hard copy on embossed paper. The ROAR is issued on standard headed paper, and only available electronically.
- There is a fee when ordering your transcript. Your ROAR is free on your Gradintel account.
Important to know: Both documents are considered official and only show ratified results.
When will my transcript be available?
If you have recently completed your programme of study, you will need to ensure that your final award has been conferred before you can order a transcript online.
How will I know that I’ve been awarded?
Your result will be available on your student record.
You results can take some time to be processed through on to your record, following the Assessment Board’s decision. Since this is organised by faculty and department the exact timings may vary depending on your department. However, as soon as your results have been ratified and your award released, this should be available on your record. You should also receive an email informing you.
Once your results have been ratified and released, you will be able to obtain documentation confirming this.
Important to know:
- If you are within the Nursing School or IoPPN there may be a slightly different process. If you are unsure in this case, you’re best to contact your department directly.
- If you apply for a transcript before your final award has been conferred your transcript will be incomplete. We’re unable to reproduce transcripts for incorrect orders, although you can request a refund.
Are there any digital alternatives to this transcript?
Yes. If you started at King’s from 2012/13 onwards, you will be able to access your Higher Education Achievement Report (HEAR) and your Record of Agreed Results (ROAR) on the Gradintel website.
Unfortunately, students who started any time before the 2012/13 academic year don’t have access to a HEAR and would need to order a transcript instead. However, depending on when you studied with us, the availability of details on your course may vary. We recommend reading our article I’m King’s alumni and I need to prove my degree for more information.
However, if you graduated before 2012 and need a HEAR or something akin to the old-style ‘diploma supplement’, we may able to create a HEAR for you. You wouldn’t automatically have a Gradintel account – this can only be set up for you by King’s. If you would like to explore this option, please email the HEAR team with your full name and date of birth, and we will do our best to support you.
Do I need the transcript to apply for study abroad during my course?
No; the best document for you to use is your Record of Agreed Results (ROAR) available on the Gradintel website. Here, your home institution will also be able to access your results.
For information about the ROAR please see our articles I need to prove my module results so far and I need to prove my module results and registrations for studying abroad.
How can I order my transcript?
Once you have read the above information and you are sure your transcript is available, please see our article How can I order my transcript?
Important to know: There are some courses for which we are unable to produce transcripts. To find out more about this and to check if this affects you, please see our article Are there any courses for which transcripts are not available?