Once you’ve completed your course and been awarded, you will naturally want to prove this to others and it’s likely you’ll need to – such as for applications for jobs or further study.
You don’t need to wait for your graduation ceremony to prove you’ve graduated. You can prove that you’ve graduated as soon as your award has been confirmed.
Due to the pandemic, we are mostly still remote working which means we’re still very limited in the hard copy documents we’re able to provide. For the time being, the only hard copy available is your degree certificate, which is posted to you within 3 months of your award date.
There are now lots of documents you can get electronically and are available to you very quickly.
In this article, we’ve pulled together all the ways you can prove you’ve graduated:
- Higher Education Achievement Report (HEAR)
- Degree certificate
- Higher Education Degree Datacheck (HEDD)
- Award letter (PGR)
- I’m looking for a GPA conversion for my results
- I graduated a while ago; what are the options for me?
Higher Education Achievement Report (HEAR)
If you are an undergraduate (UG) or postgraduate taught (PGT) student, once you have been awarded your degree, your Higher Education Achievement Report (HEAR) will be updated and completed.
You can share this document securely with prospective employers, other institutions for further study, or any other organisation or agency. This document has lots of information about your studies and is the best way to prove and share your results.
Find out more in our article about your Higher Education Achievement Report (HEAR).
For UG and PGT students on modular courses (i.e. not research degrees), you can access your final transcript yourself; this is now available digitally and for free on your Gradintel account, alongside your HEAR, and you can access it in the same way.
Your transcript and HEAR are released together, once your results have been ratified and you have received your final award. Both documents contain a breakdown of your marks, but having the option of both, means you can choose the best format for your purposes.
For more detail, please see our article I need a transcript.
If you studied on a clinical course and/or with placements, it's likely you'll need more detail in your transcript. If this is you, please read our article I need a specialised transcript for my course since it's likely your needs are covered there.
Our services are mainly continuing to work remotely, which limits the hard copy documents we can provide. However, degree certificates for new graduates are being posted out. Your certificate will be posted within 3 months from the date of your award. Your award date is usually the 1st of the month.
For more detail about your degree certificate, and the latest information about who we’re able to send certificates to, please read Your Degree Certificate.
Higher Education Degree Datacheck (HEDD)
This is an online verification service for employers and agencies to verify the qualifications of King’s graduates. This service will only confirm your degree once you have been awarded. This online database is designed for third parties to verify your degree, and is best used alongside your HEAR, since this will provide more detail.
This is a great way for prospective employers or other organisations to simply and quickly verify your degree. Find out more in our article on HEDD.
Award Letter (PGR)
This is a one-page document confirming your overall degree award, issued on headed paper with a digital stamp for postgraduate research (PGR) students, who are not eligible to receive the HEAR. This letter will be emailed to you and password-protected to ensure security. To request this letter please submit a request form.
If you’re a King’s graduate or a current student approaching the end of your studies, and you are applying to institutions overseas that require a GPA for your degree, you’ll need to use an external service provider to calculate this conversion – unfortunately King’s can’t provide this for you.
NARIC is one organisation that provides this service, as does WES, which focuses on the US and Canada. To be sure however, we advise checking with the institution are you applying to about conversion resources, since they may have particular organisations they use to verify conversions or equivalences.
I graduated a while ago; what are the options for me?
All King’s alumni who have graduated since 2012 automatically have a Gradintel account that has been set up for you by King’s, where you’ll be able to access it, even if you weren’t aware of it when you first graduated. Using your HEAR is the best option and what we recommend, since this document offers a wealth of information about your degree, and a full breakdown of your marks. Your digital transcript should also be available on this same account.
If you’d like to find out more about either of these documents, please see our articles:
If you graduated anytime before 2012, the options available to you vary; this is due to changes in record-keeping over the years and our awarding powers. For a breakdown of the options depending on when you graduated, please read our article I’m King’s alumni and I need to prove my degree.