To support the move to fully flexible teaching and learning, a number of teaching sessions will be run using the Microsoft Teams Meetings tool. The university has automated the creation of these meetings to make it easier for updating.

This article addresses key questions about accessing your classes using Teams.



How do I use Microsoft Teams Meetings?

Please check out the student guide for information on using Teams Meetings for detailed information on how to use Teams Meetings.


Are all my sessions running through Microsoft Teams Meetings?

No – this automation is only running for certain teaching events. Please do check your Personalised Timetable (or your faculty-based timetables in FoLSM) to ensure you have the most up-to-date information for the full range of teaching and learning sessions.



How will I receive these Teams Meeting invites?

These meeting invites will appear in your Microsoft Outlook inbox as meeting invites. They will be entitled ‘Teams Meeting link for [Module Details].
Click ‘Accept’ to add the invite to your Microsoft Outlook/Teams Calendar.


How will I know which Microsoft Teams Meetings have been automatically created?

The Teams Meetings invites you receive will have the below information in the text of the invite.

“This Teams Meeting invite has been automatically created for your online session. Click ‘Join Teams Meeting’ to access the session.”

Please contact your faculty/department with any teaching or timetabling related queries.  For any technical issues, please contact the IT Service Desk.



How do I login to the Microsoft Teams Meeting invite?

When it is time to access the teaching session, you can login to the meeting via either your Outlook Calendar or your Teams Calendar.



What happens if I decline/delete a Microsoft Teams Meeting link which has been sent to me?

If you decline the meeting invite sent to you, it will be deleted out of your inbox and out of your Outlook/Teams calendars and you will not receive a new invite. The meeting invite will appear in your ‘Deleted Items’ in your Outlook and you can move it back into your inbox from there.

If you delete the meeting invite sent to you it will be deleted out of your inbox, but the meeting will still appear within your Outlook/Teams Calendars. As above, the meeting invite will appear in your ‘Deleted Item’ in your Outlook and you can move it back into your inbox from there or you can access the invite directly from your calendar and accept it there.



How far in advance will sessions be created?

At the moment, Microsoft Teams Meetings links will be created approximately one week in advance, so you will not see invites for the full semester.



I think I have received the wrong invite, what should I do?

These invites are automatically generated from Timetabling information, so you will need to contact your faculty/department to clarify what changes are needed.



I am having technical issues with Microsoft Teams Meetings, what should I do?

If you are experiencing technical issues with Microsoft Teams Meetings, you should contact the IT Service Desk so they can troubleshoot.


For further guidance on using Microsoft Teams you can refer to Microsoft Teams student technical guide or to Timetable to Teams Meetings Integration: Overview and FAQs for a detailed overview.