Important to know: evidence is not required for applications related to coronavirus.
 

In this article:

 


Requirements of all evidence

The evidence you provide must be:

  • In writing.
  • Written by an independent third party, such as your doctor. Your documents can’t be produced by you.
  • Supportive of your claim and provide evidence of the circumstance that you are submitting.
  • Signed and dated by the person who wrote the document and printed on headed paper.
  • Written in English or be an original document in another language accompanied by a translation in English. Information about the source of your translation must also be in included.

 

Types of evidence depending on circumstance

Use this list to jump to your relevant circumstance and evidence requirements:

 

Mental ill Health 

Please provide confirmation of the illness, the impact the illness would have/has had on the affected assessment(s) and the dates concerned. This should be provided on:

  • An original medical certificate; or
  • Correspondence from King’s support services who have been actively supporting you; or
  • Correspondence from external support services who have been actively supporting you.

Important to know: Please read our article Support for students with mitigating circumstances for guidance on looking after your mental health and wellbeing. 

 

Physical ill health
Please provide confirmation of the illness, the impact the illness would have/has had on the affected assessment(s) and the dates concerned. This should be provided on:

  • An original medical certificate (from a UK-based medical practitioner or one recognised by UK authorities); or
  • A letter from King’s support services who have been actively supporting you; or
  • A letter from external support services who have been actively supporting you.

 

Long-term medical condition or disability
Please provide a King’s Inclusion Plan (KIP) that confirms the medical condition or disability and explicitly states that the KIP may be used as evidence to support mitigating circumstances. Learn more below about using a King’s Inclusion Plan (KIP) as evidence.

Most KIPs will not have this explicit statement. If your KIP does not, please follow the procedure above for physical ill health. You can discuss your future requirements directly with Disability Support; take a look at our article How can Disability Support assist me with my disability?

 

Hospitalisation
Please provide confirmation of the illness, the impact the illness would have/has had on the affected assessment(s) and the dates concerned. This should be provided on an original medical certificate/letter (from a UK-based medical practitioner or one recognised by UK authorities).

 

Family illness
Please provide confirmation of the family illness, the impact that this would have/has had on the affected assessment(s) and the dates concerned. This should be provided on:

  • An original medical certificate/GP letter (from a UK-based medical practitioner or one recognised by UK authorities); or
  • A letter from King’s support services who have been actively supporting you; or
  • A letter from external support services who have been actively supporting you.

 

Bereavement
Please provide:

  • A letter confirming the death from an independent person (usually not a family member) with their contact details provided and including a view on the closeness of the relationship to you; or
  • Where the closeness of the relationship is evident (e.g. a close relative – a parent, sibling, or child), a death certificate or order of service; or
  • Where the closeness of the relationship is less obvious, a death certificate or order of service should be accompanied by a letter from an independent person, as outlined above.

 

Homelessness
Please provide confirmation of the circumstances, the impact that these would have/have had on the affected assessment(s) and the dates concerned. This should be provided on:

  • A letter from King’s support services who have been actively supporting you; or
  • A letter from external support services who have been actively supporting you.

 

Pregnancy-related issues
Please follow the requirements for illness, hospitalisation or other appropriate circumstance if there is a specific incident during pregnancy.

 

Victim of crime
Please provide a police report that includes a crime reference number. If the incident has resulted in your seeking medical attention, then the requirements for illness should be followed.

 

Financial hardship
Please provide confirmation of the circumstances, the impact that these would have/have had on the affected assessment(s) and the dates concerned. This should be provided on:

  • A letter from an independent authority (e.g social worker, counsellor); or
  • A letter from King’s support services who have been actively supporting you; or
  • A letter from external support services who have been actively supporting you.

 

Computer systems and/or network issues
Please provide screenshots of the issue(s) and, in your summary of circumstances, describe the impact on the affected assessment(s) and the dates concerned, e.g. what prevented you from submitting.

For network issues, please ensure that you have done all that you can to check that your internet connection is functional and to rectify any issues locally (e.g. restart your router, or contact your internet service provider).

For systems issues, e.g. problems related to KEATS, please ensure that you have contacted IT to look into the issue.

 

Representing the university or country at a significant or prestigious event
Please provide confirmation from the relevant organising body and a supporting statement from the student and/or member of staff explaining why the event should be considered significant or prestigious. Student athletes with an international commitment (such as an international training camp or world-standard competition) should supply third-party evidence of the commitment.

 

Jury Service (UK)
Please provide a letter from the Court.

 

Court/Tribunal Service Attendance (UK)
If you are required to attend a tribunal or court as a witness, defendant (not for ‘Criminal Conviction’) or plaintiff, please provide a solicitor’s letter including the dates of the legal proceedings and the requirement for you to attend.

 

Road traffic incident
If you have been involved in a road traffic incident, either as a passenger or as the driver, please provide evidence detailing the time and place that the incident occurred including:

  • A police report that includes a crime reference number; or
  • Insurance reference number/record of the event.


Common questions about submitting evidence

How much evidence should I submit?
You should submit enough evidence so that it covers all the content requirements for your specific circumstance(s) listed above. If one piece of evidence covers everything, then that is all you will need to submit.

Submitting multiple pieces of evidence that confirm the same details will not make it more likely that your application will be accepted.

 

How do I upload evidence to support my Mitigating Circumstances request?
When you submit a new mitigating circumstances request via Student Records, there is a specific ‘Upload Supporting Evidence’ stage. You can upload as many documents as necessary, though certain types of evidence (e.g. photos of injuries or ailments) will not be accepted.

There is more information and useful screenshots in the PDF Student Guide for Submitting a Mitigating Circumstances request via Student Records.

 

How do I submit my King’s Inclusion Plan (KIP) as evidence?
If your KIP explicitly states that it can be used as evidence to support mitigating circumstances, then you can upload it at the ‘Upload Supporting Evidence’ stage of a new mitigating circumstances request on Student Records.

If you are recorded as having a KIP in Student Records, then you will be given the option to submit this as supporting evidence (if relevant to circumstances), in which case it will be automatically uploaded as evidence.

 

Can I still submit a mitigating circumstances request while I collect the appropriate evidence?
Yes, you can submit your request while you collect or wait to receive the evidence you need. To learn more about when we must receive your evidence, please read our article Application deadlines for mitigating circumstances.

To let us know that you’re submitting evidence later:

  1. At the ‘Upload Supporting Evidence’ stage of your request, you will be asked ‘Do you want to upload further evidence later?’ Please select ‘Yes, I wish to upload evidence later’.
  2. In the ‘Summary of Evidence’ free-text field, include details of the evidence/information you are waiting for and when you expect to provide upload it.

If you are not planning on submitting any evidence to support your request, you should provide your reason within the ‘Summary of Evidence’ free-text field. Please bear in mind you might still be asked to provide further information once staff are reviewing your request.

To upload your evidence after you have submitted your request:

  1. Log on to Student Records.
  2. Select ‘Student Home Page’ within the banner at the top of the homepage.
  3. Select ‘My Mitigating Circumstances’ within the ‘My Modules’ area.
  4. Go to the ‘Requests Under Consideration’ area of the Mitigating Circumstances homepage.
  5. Select the ‘Upload Evidence’ button to add files and write a brief description of what you’re uploading. You can also say whether there is still more evidence to come.

 

How will I be informed if further evidence or information has been requested? 
You will receive an automated email, notifying you and advising you to log on to Student Records to view the comments. We have provided some basic instructions on how to do this below, but you might also find the Student Guide for Submitting a Mitigating Circumstances request via Student Records PDF useful.

To view comments on your request:

  1. Log on to Student Records.
  2. Select ‘Student Home Page’ within the banner at the top of the homepage.
  3. Select ‘My Mitigating Circumstances’ within the ‘My Modules’ area.
  4. Go to the ‘Requests Under Consideration’ area of the Mitigating Circumstances homepage. You will see that the ‘Upload Evidence’ button is highlighted blue, which signifies that further evidence / information has been requested.
  5. Select the ‘Upload Evidence’ button to view the comments and upload the requested information. If you are unable to provide the requested information, you should provide a reason in the ‘Summary of Evidence’ free-text field.

 

Important to know: The Students’ Union have an advice team, KCLSU Advice, who provide free, impartial and confidential advice and support to students. They can help you by explaining how the mitigating circumstances works, providing advice on how to complete requests, and giving you the time to talk about your personal circumstances.