NMPC: Key information about your course administration

All applicants to our programmes are asked by the Admissions Team to return a Pre-Commencement Health Questionnaire to Occupational Health. 
 
Once your studies have begun, the new starter check is to review the information you provided on your questionnaire and immunisation report, and to check you are up to date with the required immunisations. Occupational Health may also refer you to a doctor to check if you need any adjustments for placement.

Important to know:

• The new starter check will be a timetabled slot which you must go to. 
• If you miss your new starter check, your clearance for placement may be delayed.

 
If Occupational Health have advised you at another appointment that you are already cleared to attend placement, please email preregocchealth@kcl.ac.uk to confirm this.

Your Trust may provide a free flu jab, so check with your host trust first before contacting the university. Your Practice Supervisor can help you if you’re not sure if your Trust can offer you a flu jab. 
If you can’t get one from your host Trust, check the KEATS Pre-Registration Administration page underneath 'flu vouchers' to see if we have any vouchers available.  
 

Do you have a list of my vaccinations?
No, you’ll need to contact your Occupational Health Provider.

The declaration can be found on your KEATS cohort page in the 'Annual Declarations' section. You will find a declaration specific to your programme and year.  
 
The declaration needs to be completed every year and you will need to: 

• Confirm your health status
• Confirm if your DBS details remain the same 

 
Important to know: If you don’t complete your annual declaration by the set deadline, this can result in a delay in your clearance for placement. In some cases, it can result in your place on the course being terminated. 

Usually within 4 weeks of completing your ID check. It can take longer at busy times of the year, including August and September. 

For more information about the DBS process, please refer to the DBS Clearance Check pages.

No, we don’t get a copy of your DBS certificate. DBS certificates are issued by the UK government and are posted directly to the address specified in your DBS Check.

King's College London is informed of the outcome of your DBS Check, but we do not receive a copy of your certificate.

If it has been 14 days since your DBS certificate was issued and you have not received it, please refer to DBS certificate reprint guide for the steps needed to receive this.

We also recommend you sign up for the DBS update service within 30 days of your certificate being issued. It costs £13 a year but you won’t need a new DBS check for any new employers, even if you lose your certificate. 

Yes – to order please visit KCL eStore: DBS Check.

Once you’ve placed your order, please follow this up with evidence of your ID documents and e-store receipt; there are 2 ways you can provide these:

1. Online by signing in and then logging an enquiry with us, and uploading to scans of your ID documents and e-store receipt to the enquiry; or
2. In-person by bringing your ID documents and e-store receipt to the Nightingale Student Hub in Room 3.15 in the James Clark Maxwell Building.
   • Open: Monday, Tuesday, Thursday, Friday: 10:00 – 16:00, Wednesdays, 10:00 – 13:00.

You may see some additional information on your timetable that you need to beware of:

• ‘Drop-in session’ = means you don’t have to attend for the duration
• ‘Slot on KEATS’ = means you need to check Keats for your attendance time
• ‘Time slot via email’ = means you will be contacted with your exact slot
• ‘Complete prior to practical’ = means you will not be able to attend your practical if you do not complete this
• ‘Presenters only’ = means you only attend this session if you are presenting

A red light will go on at the front of the room and the light will indicate when recordings are paused or stopped. The lecturer may also mention it at the start of the session.

It is King’s policy to have all lectures recorded via Lecture Capture.

Timetables are usually released in August or September, before the start of the new academic year.

For further information on the following topics, please check out our other articles:

• For details on how to access and find your timetable: Accessing your timetable
• For details around timetable arrangements and scheduling: Understanding your timetable arrangements
• For issues you might be experiencing with your timetable: I’m having issues with my timetable

Please report your absence using the Absence Reporting Form.

Modules generally won’t be available until the module starts, or a week before the module is due to start. 

If module teaching has started and you still don't see it appearing on your dashboard, try searching for the module code or title in KEATS. If you cannot locate the module, contact the Student Helpdesk via Student Services Online. 

If you have forgotten your KEATS password, email IT on 88888@kcl.ac.uk. 

For further information about your module selections, please refer to our article Registering for your modules.

If you’re still unable to find the answer, please contact your module lead - their contact details will be at the top of the KEATS module page.  ​​​​​

A summary of the curriculum for your pre-registration nursing or midwifery course is available online in KEATS. 

This summary includes information on modules included on all pre-registration courses, along with details of module credits and a summary of practice learning hours.

All materials will be uploaded onto the KEATS module page. There should be a link to the lecture capture at the top of the page. 

You can also find your lecture capture at Echo 360.

A Link Lecturer is an academic member of staff in the university who links with a particular placement area. Your Link Lecturer:

• Provides guidance and support for practice supervisors and practice assessors supporting practice learning.
• Reviews the quality of the practice learning environment using the Pan London Practice Learning Environment audit.
• The person to contact if you have questions or concerns regarding your practice learning that the practice supervisor or practice assessor have not been able to help with.

Your Link lecturer details can be found on InPlace. ​​​​​For more Information on how to use InPlace please check the InPlace User Guide.

Cohort Leads work with Personal Tutors and the relevant Programme Lead to monitor the academic and clinical progress of students within their allocated cohorts. 

The Cohort Leads deal with programme issues which relate specifically to their allocated cohorts. Cohort Leads are also responsible for the Practice Assessment module for their cohort. Cohort Leads are one of your main contacts. 

For each programme there is an identified leader, so called a Programme Lead, who is responsible for the organisation of the programme of learning and for monitoring the progress and achievement of students on their particular programme. The Programme Lead will liaise with other academic staff regarding your progress. 

You can find out who your Cohort Lead and Programme Lead are on your KEATS cohort page.​​​​​​

These are some learning resources for your course based in KEATS:

• Learning in a Flexible Environment Kaltura Video Resource
• Effective Note Taking Kaltura Video Resource
• Writing at Level 6Kaltura Video Resource
• Writing at Level 7Kaltura Video Resource
• Assessment at University
• King's Health Partners Learning Hub
• King’s Learning and Skills Service (KLASS)
• King's Academic Skills for Learning

Referencing & Library resources
For referencing, refer to Faculty referencing guidelines.

Use the Library Resources for Nursing and Midwifery for:

• Searching databases
• E-journals
• Books and other resources
• Making one-to-one appointments with library staff